Whistleblowing und Meldewege

Reporting instead of silence - Tell Us!

FIT AG's actions towards colleagues, business partners, shareholders and the public are characterized by integrity and responsibility. FIT does not tolerate any violations of applicable law or the FIT Code of Conduct (compliance).

Employees in companies and public authorities are often the first to notice irregularities and can use their information to ensure that legal violations are uncovered, investigated, prosecuted and prevented. Whistleblowers assume responsibility for society and therefore deserve protection from the discrimination they may face because of their report and which may deter them from doing so.

The Whistleblower Protection Act (HinSchG), the German implementation of the so-called EU Whistleblower Directive (Directive (EU) 2019/1937 of the European Parliament and of the Council of the European Union of October 23, 2019), was introduced to protect them. The Whistleblower Protection Act protects whistleblowers and ensures uniform standards for the safe and (if desired) anonymous reporting of grievances and the protection of whistleblowers.

Report violations!

Our promise

Thank you for your help!

Anyone can be a whistleblower, regardless of whether they work for us or not.

Known or suspected violations of criminal and administrative offenses under German law, federal and state legislation, violations of directly applicable EU legislation and violations of the FIT Code of Conduct can be reported, either at FIT itself or in our supply chain.
We will treat your report with absolute confidentiality.

If you have provided a contact option, you will receive feedback on your report. We will maintain the confidentiality of all parties involved.

We will protect you from discrimination and retaliation.
We are committed to doing the right thing.

Harmful behavior must be uncovered and avoided!

Thank you for your trust and support!

Tell Us

FAQ

Yes, FIT operates a company-wide, transparent, public and accessible standardized complaints and reporting procedure. All complaints and reports from employees or third parties are treated equally - insofar as this is permitted by law.

Anyone. The complaints and reporting procedure is accessible to everyone. Employees as well as persons and organizations outside FIT can report complaints and provide information here.

Any suspicion of an actual or potential violation of laws or internal regulations - including human rights and environmental risks or obligations. The suspicion may be directed either against individual FIT employees or in connection with an FIT subsidiary or an FIT supplier.

The information you report may result in the initiation of internal and official investigation procedures and other consequences. Therefore, please only provide us with information that you believe to be true to the best of your knowledge. If you knowingly provide false or misleading information, you will face consequences. It is not about denigrating others, but solely about eliminating factually justified grievances. Information that you provide to the best of your knowledge will not have any negative consequences for you on the part of FIT.

Please do not send us any information if this is punishable under the law of your country. This applies in particular to the disclosure of state secrets.

Yes, you have various options for communicating complaints and reports to FIT.

With "Tell Us", you have a tool at your disposal where you can submit complaints or reports anonymously and directly 24 hours a day, seven days a week. However, you can also contact us in confidence by e-mail at tell.us@fit.technology or by telephone to your line manager or to our in-house in-house lawyer (via head office 09492 9429 0) and do not have to give your name if you do not wish to do so.

The "Tell Us" online form is available in German and English. The data is stored in encrypted form on protected servers in Germany. Incoming reports are forwarded exclusively to the FIT internal reporting office for processing.

The FIT internal reporting office.

It is the central point of contact within the company and receives all complaints and reports - regardless of how they were reported. The internal reporting office has access to the Management Board and the Supervisory Board of FIT AG. The employees of the FIT internal reporting office are impartial and are subject to a special duty of confidentiality.

If you have provided a contact option, the internal reporting office will contact you to clarify any unresolved issues. We will discuss your complaint with you if this is possible or mandatory under applicable law.

Yes, all complaints and reports will of course be treated confidentially and can be submitted without giving your name. It is particularly important for FIT to treat your concerns confidentially, and we protect you as the reporter! Confidential data may only be passed on if this is necessary and legally permissible. Our managers are also obliged to forward reports received to our reporting office confidentially. We understand if you wish to remain anonymous, but in the interests of transparency we would still like to encourage you to give your name.

Yes, we take every complaint and report that reaches us seriously. The internal reporting office checks whether the complaint or report contains sufficient information to carry out further clarification. If the internal reporting office requires further information, it will contact you as far as possible.

It depends: As soon as the complaint or report has been checked, the internal reporting office can forward the case to another responsible department in the company for processing and clarification or to a competent authority. The internal reporting office can also process the complaint or report itself. If an internal investigation is required, this will be initiated immediately. During the investigation, the internal reporting office reviews all relevant documents, talks to witnesses and affected parties and analyzes electronic data if necessary.

At the end of the investigation, the results are summarized in a report and sent to the internal departments that require this information.

Possible results of the investigation include recommendations for disciplinary measures (such as dismissal, warning, transfer) or other remedial measures, for example in risk management or other internal processes.

Yes, all fact-finders must adhere to certain rules of conduct, such as:
  • The reporting person must be protected! Neither their name nor details from the report may be disclosed without good reason.
  • All fact-finding must be fair, objective, without prejudice and with respect.
  • Those affected by the complaint or report have the right to be heard.
  • Data and information must be treated confidentially.
  • As soon as a fact-finder realizes that it is difficult for him to conduct the investigation objectively for personal reasons, he must report this conflict of interest. The investigating department will then transfer the case to another investigator.

Yes, FIT does not tolerate retaliation of any kind!

Individuals who file complaints or reports in good faith will not be penalized for doing so. If you believe that you or anyone else has been retaliated against for filing a complaint, or that you or anyone else has been victimized in any way, please notify FIT immediately, preferably through Tell Us.

We will investigate all plausible allegations of discrimination. Substantiated allegations of discrimination by FIT will be punished as a compliance violation.
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